Meeting transcription: turn every call into searchable notes

Taking notes during a meeting means half-listening. Record instead, transcribe afterwards, and you get a complete, searchable record plus a summary in less time than writing minutes by hand.

Record the meeting

• In person: put your iPhone in the middle of the table and tap Record and Transcribe. The recording continues with the screen locked.
• Video calls on a Mac: record in the Transcription Mac app, or transcribe the recording Zoom, Teams or Google Meet saves for you.
• Phone calls: use speakerphone near a second device, or import a call recording if your phone or carrier provides one.

Transcribe and review

Choose the meeting language and use online transcription for the best accuracy with several speakers. When it's done, skim the text, tap any sentence to hear it, and correct names. Search jumps to every mention of a project, client or deadline.

Turn the transcript into minutes

A good set of minutes has three parts: decisions, action items with owners, and open questions. You can write them from the transcript in five minutes, or let AI do it:

1. Connect Transcription to Claude or ChatGPT (takes a minute).
2. Ask: “Summarize today's product meeting: decisions, action items with owners, open questions. Quote timestamps.”
3. The assistant reads the transcript directly, so nothing gets lost in copy-paste, and every point links back to the moment it was said.

Share with the team

• Export a PDF or DOCX and attach it to the calendar invite.
• Send an editable web link so a colleague can fix a name they know better.
• Keep everything searchable: in three months, “when did we agree on the price?” is one search away.

Checklist for better meeting audio

• One device close to the people talking beats a good mic far away.
• Ask people not to talk over each other for important decisions.
• Close windows and switch off the projector fan if you can.

FAQ